The Rental Process

How The Rental Process Works:

Thank you for considering our services for your event! We LOVE collaborating with clients to make their event special and unique. We’ve formulated The Rental Process to make things very easy. We offer specialty rentals for all of California. Below, you will find our minimums and information for how the rental process works.

1. Browse Inventory

Browse our inventory online. Search by color, style and pieces needed. Get an idea of what you need for tabletop, or a lounge seating area. Create a wishlist of items you are interested in. Be sure to make your wishlist public, and name it so that we can easily find it.

2. Get In Touch

Send us a contact form through our website so that we know general details about your event. If you’ve created a wishlist, go to your wishlist main page, and copy the url of your wishlist to include in our comments section. You can also just call us to discuss details, and we can walk you through the process.

3. Reserve Items

Once you have shared the items you are interested in, delivery details, and any other details, we will submit a formal proposal to you. To secure the items, we require a 50% deposit to secure the items for your date. The remainder of the balance is due 30 days out from your event. We do rent items on a first come, first serve basis, so if you really, really want the items you have proposed, we suggest acting fast in securing them!

4. Delivery + Set-Up

If you have chosen items to be delivered and set-up we will work with you the month of your wedding to schedule timing, placement and all of the other details we will go through with you to ensure everything is set flawlessly. We may need a timeline of events, and other vendor information to be certain everyone is working seamlessly on your event.

5. Pick-Up and Returns

If we are returning to pick your items up, we will schedule a time with you and your venue to collect all of your rented items so that they return to our studio easily.

MINIMUMS

If you book your order less than 30 days out from your event, be expected to pay increased delivery fees for our staff to organize and accommodate you into our scheduling.

If you book within 2 weeks of your event, be expected to pay a special pulling fee to cover last minute order requests.

 

$250

Pick-Up Sacramento

  • Starting at $250.
  • Available for Sacramento Studio only.
  • Client picks up and transports inventory themselves. All furniture is to be transported in an enclosed vehicle or trailer. Client is responsible for bringing tie downs and moving blankets.
  • Hand-select inventory pieces desired. Priced per piece online, all of your items must add up to $250.
  • Pick-up as early as Thursday on the week of the wedding/event, with all returns being due back the following Monday of the wedding/event.

$800

Delivery SAC Area

  • Deliveries from Winters to Meadow Vista.
  • Minimum for delivery is $600 worth of inventory.  On top of the $600, we have a delivery fee of $200.
  • Hand-select inventory pieces desired.  Priced per piece online to meet minimums.

 

$1500

Delivery Wine Country + East Bay

  • Napa, Sonoma, Livermore, Walnut Creek, San Ramon, Pleasanton
  • Minimum for delivery is $1000 worth of inventory.  On top of the $1000, we have a delivery fee of $500.  $1500 total.
  • Deliveries are made between 11am-1pm on the day of the event with pick-up the following morning at 8am.  You are responsible for placing items indoors to protect inventory overnight.  If you do not have a space to move these items into, or you require a pick-up the same night of the event, there will be $250 fee added to your delivery.
  • Hand-select inventory pieces desired. Priced per piece online to meet minimums.

$2300

Delivery Northern CA

  • Deliveries to Tahoe, St. Helena, Santa Rosa, Calistoga, Healdsburg, SF, Carmel, Monterey.
  • Minimum for delivery is $1500 worth of inventory.  On top of the $1500, we have a delivery fee of $800. $2300 total.
  • Deliveries are made between 11am-1pm on the day of the event with pick-up the following morning at 8am.  You are responsible for placing items indoors to protect inventory overnight.  If you do not have a space to move these items into, or you require a pick-up the same night of the event, there will be $250 fee added to your delivery.

$800

Pick-Up Central Coast

  • Starting at $800.
  • Every order will have a $200 transfer fee to the Central Coast to cover our labor and gas to get items there.
  • Client picks up and transports inventory themselves from Atascadero, CA. All furniture is to be transported in an enclosed vehicle or trailer. Client is responsible for bringing tie downs and moving blankets.
  • Hand-select inventory pieces desired. Priced per piece online, all of your items must add up to $800.
  • Pick-up Friday morning (9-10) on the week of the wedding/event, with all returns being due back the following Monday morning (9-10) of the wedding/event.

$1500

Delivery SLO Area

  • Deliveries from Paso Robles to Nipomo.
  • Minimum for delivery is $1000 worth of inventory.  On top of the $1000, we have a delivery fee of $500.  Total $1500.
  • Deliveries are made between 11am-1pm on the day of the event with pick-up the following morning at 8am.  You are responsible for placing items indoors to protect inventory overnight.  If you do not have a space to move these items into, or you require a pick-up the same night of the event, there will be $250 fee added to your delivery.
  • Hand-select inventory pieces desired.  Priced per piece online to meet minimums.

 

Worried About Meeting Our Delivery Minimums?

If you’re worried about meeting our delivery minimums, here are some ideas to book an order for pick-up.  The great thing is that you can pick your order up as early as Thursday on the week of your wedding.

Have a Family member or Friend help pick-up the order.

Rent a U-Haul van or trailer.  You can rent an enclosed trailer for as little as $15.

Delivery Exceptions

We have simplified our delivery pricing for clients to easily budget rentals of their wedding.  Delivery prices quoted are subject to change based on your needs.  Factors that might affect your delivery cost include: extended distances, overtime for crew, timing specifications put on our delivery schedule, truck rentals, amount of crew needed, difficulty of load/unload, high demand weekends and late bookings.  The sooner you are slated for a delivery, the more likely you will get our displayed delivery pricing.

FAQ

How Do I Secure My Items?
To secure your items, we require a 50% deposit to secure the items for your date. The remainder of the balance is due 30 days out from your event. We do rent items on a first come, first serve basis, so if you really, really want the items you have proposed, we suggest acting fast in securing them!

Rush Fees?
Any order finalized or sent a contract to less than 15 days before the event will be assigned a rush fee of at least $50.

How long are the items available for rent?
Unless otherwise noted on your order, if you are picking items up from our studio, you can pick up as early as the Thursday on the week of the event (granted the event is over the weekend). Returns are due back the following Monday.
If we are delivering your event, a time will be agreed upon for drop off and pick-up. We require a designated person to be on site to accept the order + confirm delivery.

What if I need more items than what you have?
If you need more quantities than what we have currently in inventory, we can acquire additional pieces to meet your counts for an additional cost. If it is something you are looking for that we do not have in our inventory, just let us know and we will source and find the items for you if we feel they would be a good addition to our rentals. We have plenty of great resources!!

I have some pieces of my own I want to use, can I mix items with yours?
In order to ensure all of Botanica’s inventory is returned and not confused or mixed with other rental companies inventory, Botanica does not allow other specialty rental companies to provide rentals that bear resemblance or similar likeness to those of Botanica’s for the same event. If you have your own pieces that are similar to ours, we require written documentation which describes the qualities and photographs of these items.

What if my guest count changes?
With tabletop items, where the amount of rentals are contingent upon guest counts, there is a twenty (20) percent variation that your total count can drop without being charged a change/cancellation fee, and loss of deposit on these items. So, if you book 100 goblets, you are able to take off 20 goblets without penalty. This is applicable to tabletop items only.

What if I need to cancel items?
Due to the inherently limited nature of our inventory, items cancelled from your order will lose the non-refundable deposit kept to secure them for your date.

How Do I Transport the Furniture if I am picking up?
We understand you might want to save on delivery cost, so we gladly will allow pick-ups from our studio! If you are transporting furniture, it MUST be transported in an enclosed vehicle or trailer. It is the Client’s responsibility to bring a vehicle or trailer large enough for all of their items, tie-downs and moving blankets.  Here are some helpful tips for transporting your order.

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